StaffMap Version 1

StaffMap is the best tool to manage employees on your company floorplans, and provide a quick way for your staff to locate others within the office. External employees or visitors can book shared desks easily and quickly from anywhere using any device.

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Dynamic Company Floor Plans

An office or facility manager can quickly set up a StaffMap project to efficiently manage space in the workplace. Create shared desk (hot-desking) booking systems, asset tracking systems, moves and changes, and permanent seating plans than can be kept up to date anytime, anywhere.

StaffMap runs on every device, anywhere

StaffMap project on many devices

Update from Anywhere

Edit your dynamic help system right from your website using a standard browser. Simply log in, make changes and then log out.

Hot-desking has become a popular office organization system which involves desks being shared by multiple employees such as remote workers and shift workers, as opposed to each staff member having their own personal desk

Dynamic company floorplans allow facility managers and employees to update seating plans ad-hoc.

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Desk Booking

StaffMap is designed to successfully facilitate coworking and shared desks. Employees can choose their booking date on a calendar and then their work space on the floorplan.

All bookings are then displayed showing the staff who booked them. Double bookings are eliminated and work space usage is optimized, reducing facility costs.

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Seating Planner

Facility and office managers can visually organize staff seating plans to optimize company office space. Plan employee and team seating arrangements on company floor plans.

Organize your work space with fluid seating arrangements and clear lines of communication. Plan asset or equipment locations in the facility as well.

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Equipment Booking

Include shared company equipment on floor plans like computers, printers, lockers, and more. Include equipment records, specifications and details with their presence on floor plans.

Represent shared assets on company floor plans to be booked by staff day to day. Track equipment usage and location in the facility and on a world map.

Create floor plans from storage room, locker room, or parking space images or plans and allow staff to book and update these spaces.


Mobile Support

StaffMap has been developed to be accessible from anywhere. Transition from desktop to mobile with ease.

The built-in touch support and mobile responsiveness will make your company floorplans run smoothly on all major mobile devices and browsers.


Remote Asset Tracking

StaffMap features a powerful Google Maps integration to organize remote assets across the globe. View employees working out of the office or company assets on a fully interactive world map, accurate down to the street address.

Provide customers, clients, partners, and employees with an international facility location map. Organize remote employee details with their staff profile present on the map.

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Custom Employee Detail Forms

StaffMap keeps employee contact information and details secure and accessible from their location on the floor plan. Store any employee information in StaffMap, from contact information to head shots to administrative details.

Give varying levels of access to staff details via project security groups to protect sensitive information. Set up required and optional fields or pre-fill fields with default values.

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Employee Search

If you need to find someone in the office, StaffMap can quickly connect you. Every staff member in the system can be searched for and located on the company floor plan.

Embed a StaffMap project to your company website in an iframe or publish clear office floor plan images for staff, clients, or customers to reference.

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Printable Floor Plans

Create high quality company floor plan images to use in printed reference guides. Make attractive and easy to understand maps of your facility quickly and easily.

Plan and change an employee's location on a seating plan, floor, office, or even city, in seconds and then print moves and changes plans to distribute.

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Why Hot-Desking?

Hot-desking has become a popular office organization system which involves desks being shared by multiple employees such as remote workers and shift workers, as opposed to each staff member having their own personal desk.

Cost Reduction & Efficiency

A primary motivation for hot-desking is cost reduction by paying only for the space you use. Many major companies have also implemented hot-desking in order to promote greater efficiency and teamwork.

Full Feature List:

Desk Booking

  • Reserve desks on floor plans.
  • Calendar tool to view open desks by day.
  • Booked desks displays employee's name and picture.

Seating Planner

  • Include permanent desks with shared desks on the same floor plan.
  • Plan seating arrangements for optimized work spaces.
  • Open desks become available to book.

Moves and Changes

  • Plan employee movement scenarios.
  • Implement changes for all users.
  • Manage planned moves and changes.

Equipment Booking

  • Reserve equipment on floor plans.
  • Book work space, lockers, parking spaces, etc.
  • Track equipment usage and location in the facility.

Dynamic Floor Plans

  • Web-based interface to update floor plans from anywhere.
  • Multi user simultaneous editing.
  • Make updates for all users at the same time.

Mobile Friendly

  • Book office space from mobile devices.
  • Update StaffMap projects from mobile devices.
  • Access StaffMap projects from Apple devices.

Track Remote Assets

  • Google Maps integration.
  • Keep track of remote workers by their geolocation.
  • Organize facility locations on maps for clients or staff.

Employee Search

  • Quick Search tool to find staff and contact information on floor plans.
  • Advanced Search tool with filters for fine-tuned searches.
  • Locate equipment on facility floor plans.

Staff Details

  • Staff are present on floor plans and in staff lists with details.
  • Include contact information, records, and more, to staff on floor plans.
  • Secure staff details with security group viewing permissions.

Custom Details Forms

  • Add any kind of staff detail or record information to staff on floor plans.
  • Make staff detail fields required, or pre-fill them with default values.
  • Customize all staff detail forms across the project instantly.

Embed Floor Plans

  • Embed an office floor plan guide and employee look up on your company website.
  • Fully customizable and resizable embedding with iframes.
  • Allow customers, clients, visitors, staff and partners find and contact staff over the internet.

Print Floor Plans

  • Provide employees and facility visitors with floor plan guides.
  • StaffMap creates high quality, printable images of floorplans instantly.
  • Create attractive and easy to understand guides for company floor plans.

Try StaffMap for 30 Days Free

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